The Children in Golf (CiG) generic child protection policy (see www.childreningolf.org) forms the basis for the following Policy and Procedures. The CiG policy has been adapted and supplemented to form Brighton Junior Golf Safeguarding and child protection policy and procedures.
Our aim is to ensure that all children, young people and vulnerable people have a fun, safe and positive experience when engaged in BJG activities.
The purpose of this document is to provide a comprehensive policy and clear procedures which must be adhered to by all coaches, staff and volunteers involved in the delivery for and behalf of Brighton Junior Golf.
The document also aims to provide BJG coaches, their staff and volunteers with the information and resources needed to ensure the safety and well-being of children and young people within their activities.
All coaches, staff and volunteers involved in BJG are expected to implement this policy and its procedures at their clubs and facilities. It is the actions of the adults involved with children and young people who ultimately ensure that they are safe and unharmed.
Safeguarding and child protection policy statement
1 Communication of the policy
2 Definition of a child
3 Types of abuse
4 Child protection responsibilities 4.1 Brighton Junior Golf
4.2 Child protection consultant 4.3 Coach
4.4 Staff and volunteers
5 Codes of Conduct
6 Disciplinary Procedures
7 Reporting Procedures
8 Essential contact details
9 Emergency Procedures
10 Player profile and parental consent form
12 Photography/ Video Imaging (including use of camera phones)
13 Changing rooms
14 Guidance for Parents/Guardians
16 Supervision Ratio
17 Late Collection Guidelines
18 Physical Contact
19 Operational Plan for Events
20 JOLF Ltd contact details
Brighton Junior Golf – Safeguarding and child protection policy statement
• The safety and welfare of children and young people is of paramount importance.
• All children and young people regardless of age, gender, ability, disability, race, religious belief or sexual orientation have the right to be safe, treated with dignity and respect and be protected.
• Everyone working with or supervising children and young people has a
responsibility to safeguard and promote their welfare, protecting them from harm and providing a safe environment in which they can participate and play.
Suspicions and allegations
• All suspicions and allegations of poor practice or abuse must be taken seriously and responded to swiftly and appropriately.
• BJG only recruit coaches, staff and volunteers who can demonstrate their suitability to work with children and young people. A reference will be sought for all coaches, staff and volunteers who are going to work regularly with children and young people.
Support from BJG
• All coaches, staff and volunteers have access to support from BJG to help them understand their roles and responsibilities with regard to safeguarding and child protection.
• All coaches, staff and volunteers have access to support from BJG that will help them develop their awareness and understanding of best practice and how to manage any welfare or child protection issues.
• BJG will support all coaches, staff and volunteers in the event of any allegations, suspicions, disclosures and concerns. Contact BJG at once. BJG has appointed a Child Protection Consultant (CPC) who will advise on the correct response.
This policy is based on government guidance and current legislation including the Children Act 1989 which states that anyone who is involved in the care of children should,
“Do what is reasonable in the circumstances for the purpose of safeguarding or promoting the child’s welfare”
1. Communication of the policy
This policy is communicated to all coaches, facility staff and volunteers working with children and young people, as well as to the parents/guardians and juniors taking part in BJG activities.
All coaches, staff and volunteers involved in delivering the BJG are required to sign the Child Protection Recruitment Checklist document (Appendix J) to confirm they have read the policy.
2. Definition of a child
The United Nations Human Rights Convention defines a child as being under 18 years old. In relation to this safeguarding and child protection policy a person of 18 years or older is treated as a legal adult.
3. Types of abuse
Abuse can occur and does occur inside and outside of sport. Indicators of a child being abused can be difficult to recognise.
The main forms of abuse are as follows (for definitions see Appendix E):
• Physical Abuse
• Sexual Abuse
• Emotional Abuse
The categories of abuse mentioned above can be communicated or carried out by any means including verbally or physically using any one of proximity, postal, landline or mobile phone or any other forms of social media contact.
There is a duty of care to respond to inappropriate behaviour and to report suspicions, allegations or disclosures. Any form of abuse should be recorded on an Incident Report Form by the adult who is in first receipt of a disclosure (a copy of which can be found in Appendix G1, with guidance notes in Appendix G2).
4. Child protection responsibilities
4.1 Brighton Junior Golf
BJG ensures that the policy is communicated to all coaches, staff & volunteers.
BJG ensures that the policy is adhered to and will also review the policy in conjunction with their Child Protection Consultant and will make changes as and when required by law or identified by best practice in accordance with CiG.
BJG provides an induction meeting (face-to face or online) on its safeguarding and child protection policies to all coaches, staff and volunteers.
BJG provides on-going support and training to coaches through face-to face meetings and through telephone and email.
4.2 Child Protection Consultant
BJG has appointed a Child Protection Consultant (CPC) who is responsible for advising on all allegations, suspicions, disclosures and concerns. They will also ensure that the policy is reviewed and updated in accordance with criminal law, CiG and NSPCC
4.3 Brighton Junior Golf coaches
Coaches must be aware of the policy and sign to say that the policy has been read.
Coaches are responsible for ensuring that the policy is adopted and followed in their activities.
Coaches are to ensure that the policy is communicated to staff and volunteers.
Coaches are to ensure that the policy is communicated to parents, guardians and children.
Coaches must be aware of the responsibilities to be undertaken by themselves, their staff and volunteers and by parents, guardians and children and ensure that all necessary training is undertaken by staff and volunteers.
Coaches must ensure that from the date of this policy, any staff and volunteers who are recruited into roles in which they will have supervisory contact with children and young people, must complete the personal details form in Appendix K
Coaches must undergo an Enhanced DBS check. This will be valid for 3 years, after which another Enhanced DBS check must be obtained. These are obtained through the PGA for members and registered assistants.
4.4 Staff and volunteers
From the date of this policy, any staff and volunteers who are recruited into roles, in which they will have supervisory contact with children and young people must complete the personal details self disclosure form in Appendix K.
All staff and volunteers who are or will be engaged in any ‘regulated’ BJG activity on a ‘regular’ basis. Must have under gone a personal online vetting procedure through The Disclosure and Barring service. (Formerly CRB). Advice and guidance can be obtained at England Golf 01526/351813. Or go to (www.childreningolf.org where there is information on how to obtain the relevant documents that the person will need to complete. On the same website there is further helpful information on who needs to subject themselves to a check through The DBS and what constitutes ‘Regulated’ activity on a ‘Regular’ basis. It is anticipated that a number of coaches will have already undergone this procedure through their own governing body The PGA. To keep this vetting procedure current, it will need to be renewed every three years.
Any staff and volunteers who have contact with children and young people must attend (face to face or online) an induction meeting organised by BJG.
Any staff and volunteers who have regular contact with children and young people are required to attend a National Safeguarding and Protecting Children workshop. The Safeguarding and Protection Workshop must be reviewed every 3 years under the guidance of the CiG strategy group.
5. Codes of conduct
All coaches, staff and volunteers working with children and young people on delivering activities are required to sign a code of conduct (see Appendix A). A breach of a Code of Conduct will result in an investigation by BJG in liaison with BJG’s Child Protection Consultant.
Parents/guardians involved with BJG activities will be asked to follow our Good Practice Guide (see Appendix B). .
6. Disciplinary procedures
BJG will take appropriate action in the case of abuse or serious poor practice. In the event of a criminal allegation being made by an adult or child, the presumption will be towards suspension and exclusion of the accused person from any future BJG activities. However it is recognised by BJG that incidents of this type are difficult and delicate sometimes attracting media attention and public concern. Any decisions to suspend or exclude will take full consideration of the following criteria:
A. The future protection of the victim.
B. The preservation of evidence.
E. The future protection of the accused person.
Revoking a suspension or an exclusion will be made only when the result of any internal or police investigation has been established.
7. Reporting procedures
Any complaint, suspicion, allegation or disclosure that is made about an adult or a child must be recorded on an Incident Report Form by the person to whom the information is being disclosed (see Appendices G.1 and G.2 for Incident Report Form and guidance on dealing with a disclosure).
All complaints, suspicions, allegations, and disclosures should be reported to BJG and/or the Police, Social Services and Health Authorities. If a representative of BJG is not available to help, the procedures as detailed in the flowchart shown in Appendix H1 should be followed. This flowchart details who should receive the information once disclosed.
There should be NO DELAY in reporting any injury, assault or general concern about a child’s welfare to the authorities. It is especially important to respond immediately if the allegations that a child is making need criminal and/or forensic investigation. Any unnecessary delay might lead to evidence being lost and a suspected offender escaping prosecution and conviction.
8. Contact details
It is essential that all coaches have all important contact details readily available. The table in Appendix H is to be completed by the coach during his/her initial training and induction.
9. Emergency procedures
Children and young people should be told what to do in the event of an emergency when they are taking part in coaching sessions and events. They must be given an emergency contact number that they can ring from their mobile phones prior to going out on the golf course on their own.
10. Player profile and parental consent form
When a child participates in any coaching session or event organised by a BJG coach, the parents/guardians must complete a personal details form for the child (see Appendix C). This form collects the following information:
• Personal details
￼￼￼￼￼￼• Emergency contact details
• Medical information (Medical conditions, medication and GP information)
• Parental permission for: Medical consent, confidentiality, photography and
video, changing rooms.
Parents/guardians also sign a form to confirm that BJG has informed them about how to access the full safeguarding and child protection policy, including the codes of conduct and parental guidance and that any questions they might have regarding the policy can be raised with the coach.
Children’s details are kept on file by coaches and access is only given to those responsible for looking after the children. BJG and all coaches must comply fully with the Data Protection Act 1998 and the European Data Protection Directive 95/46/EC
12. Photography / video (including use of camera phones)
Parental permission to take photographs and video of children must be sought through the player profile and parental consent form for all sessions and events (coaching/competitions/experience days). The only reasons to take photographs and video are for coaching purposes (teaching and learning) and for future publicity and promotion by BJG and the coach.
For any organised session or event where photographs are allowed to be taken, ANYONE wishing to take photographs must first identify himself/herself and seek permission from the coach. Any individuals wishing to take photographs to use in any media forum must also complete a Photograph Registration Form (see Appendix D).
If a coach, staff member or volunteer sees an individual at a session or event who they do not know and who appears to be taking video or pictures they should either approach the individual or refer him/her to the coach in charge of that day. The coach will check that the individual has obtained permission.
13. Changing rooms/toilets
Parents/guardians must be made aware that their children will be sharing facilities where adults may get showered and changed. Parental consent is sought via the player profile and parental consent form (Appendix C)
If a parent does not consent to their child accessing the changing facilities, it is the parents’ responsibility to ensure that their children do not use the facilities.
14. Guidance for parents / guardians
Information will be given to parents/guardians to outline their overall responsibility for their child. (see Appendix B).
BJG and coaches will NOT be responsible for organising transportation. All parents/guardians will be required to organise transport themselves.
BJG recognises there may be exceptional circumstances (i.e. emergencies) when it may be necessary to provide transport. In such cases the coach, where possible, should seek parental permission. (see the note on transport within the Guidance for Parents/Guardians – see Appendix B). In these cases drivers maybe subject to the appropriate vetting checks as detailed in Appendix K, but only if such transportation is carried out on a regular basis.
16. Supervision ratios
Taken from NSPCC and offered as a guide
Aged 2-3 1:4 Aged 4-8 1:6 Aged 9-12 1:8 Aged 13+ 1:10
17. Late collection guidelines
Emergency contact details will be used in the event of a child not being collected 15 minutes after the agreed time. A child will be asked to provide an alternative number should the emergency numbers not be contactable.
If after an hour a child has still not been collected and the child’s emergency contacts still cannot be reached, the local police shall be informed. Wherever possible a child will not be left unattended. The coach will remain at the golf site until the child has been collected. This is especially important for children under 14 years of age.
18. Physical contact
Adults working with children and young people will ensure that any physical contact is appropriate and necessary, and carried out within the guidelines contained in this document and with the full consent of the child (see Appendix F). Any physical contact should always be intended to meet the child’s needs (for example, treating/preventing injury or responding to distress or success). It should always occur in an open or public environment.
19. Operational plan for events
For all organised events, a record of the preparation should be made and kept (see Appendix I). A single plan is needed for regular coaching events, such as weekly sessions. Additional plans are needed for one-off events such as competitions, trips away and experience days. BJG will endeavour to ensure that those responsible for events will have access to the NSPCC Safe Sports Events Pack to help them carry out their responsibilities.
20. Brighton Junior Golf contact details
Email – firstname.lastname@example.org Neil Plimmer (mobile) – 07713 646988
Nevil Perryman Best (mobile) – 07747 705844
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See our website www.BrightonJuniorGolf.co.uk